Managing Absences

This guide explains how to view and manage your absence records in the Students Portal.

Accessing Your Absence Records

1. Log in to your Students Portal account.
2. From the dashboard, click on the "Absences" option in the main menu.
3. You'll be directed to the Absences page, which displays a list of all your recorded absences.

Understanding the Absences List

The Absences page displays a comprehensive list of your absence records with the following information:

• Date: The date of the absence
• Subject/Class: The class or subject you were absent from
• Duration: The length of the absence (full day or specific hours)
• Status: The current status of the absence (e.g., Unexcused, Excused, Pending)
• Reason: The recorded reason for the absence, if provided

Filtering Your Absences

To find specific absence records more easily:

1. Use the filter options at the top of the absences list.
2. Filter by date range, subject, or status.
3. Click "Apply Filters" to update the list based on your selections.
4. Click "Clear Filters" to return to the complete list view.

Viewing Absence Details

To see more detailed information about a specific absence:

1. Click on any absence record in the list.
2. You'll be directed to the Absence Details page, which provides comprehensive information about the selected absence.

Understanding Absence Details

The Absence Details page provides complete information about a specific absence:

• Basic Information: Date, time, and duration
• Class Details: Subject, teacher, and classroom
• Status Information: Current status and any notes from administrators
• Justification: Any documentation or explanation provided for the absence
• Timeline: A history of status changes and communications regarding the absence

Providing Justification for an Absence

If you need to provide justification for an unexcused absence:

1. Navigate to the specific absence record.
2. Click on the "Provide Justification" button.
3. Complete the form with the necessary information:
   • Select a reason from the dropdown menu
   • Add any additional explanation in the notes field
   • Upload any supporting documentation if required (e.g., medical certificate)
4. Click "Submit" to send your justification for review.

Absence Notifications

The Students Portal can send you notifications about your absences:

• New Absence Recorded: When a new absence is added to your record
• Status Change: When the status of an absence changes (e.g., from Unexcused to Excused)
• Approaching Limits: When you're approaching absence limits that might affect your academic standing

To manage these notifications:

1. Go to your Profile page.
2. Navigate to the "Notifications" section.
3. Enable or disable the types of absence notifications you wish to receive.

Absence Reports

To generate a report of your absences:

1. On the Absences page, look for the "Generate Report" button.
2. Select the time period for the report (e.g., Current Term, Academic Year, Custom Range).
3. Choose the format for your report (PDF, Excel, etc.).
4. Click "Generate" to create and download the report.